THE CREATIVE AGENCY SWISS KNIFE

Agency Budgeting Software For All Agency Workflows

See your budgets update instantly with each timesheet and expenses logged, while keeping tabs on profitability and invoicing with FunctionFox’s agency budgeting software

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Budgeting for all agency workflows

Track financials live as expenses and timesheets are entered, ensuring no budgetary surprises. Fiscal clarity is crucial for any agency, and key to avoiding budgetary surprises. Use our intuitive agency budgeting software to track financials and monitor your project budgets in real-time as timesheets and expenses are entered.

Get alerted early before project spendings approach or exceed the budget. Nobody likes surprise budget overruns. With our easy-to-use budget tracking tools for agencies and notifications, get alerted early before project spending approaches or exceeds your allocated amounts.

Easily log project expenses with markups to see how they impact your project budgets and costs. Our agency budget tracking tool helps you avoid unexpected costs or overspending. Easily account for project-related expenses, with markups, to see how they impact your overall project budgets.

FunctionFox allows you the flexibility to build budgets in whichever way you want. Flexibility is key when building budgets in FunctionFox. Whether you bill hourly, fixed-fee, or by retainer, we give you the tools to track your financials in whichever way you want.

Access comprehensive reports that offer insights into your spending trends and profitability metrics. Access comprehensive reporting tools and dashboards that provide you with insight into where time and money are being spent, making it easy for you to track your agency’s key financial metrics.

Take the guesswork out of managing projects and clients

See your budgets update instantly with each timesheet and expenses logged, while keeping tabs on profitability and invoicing

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Check Out
FunctionFox’s Results

Blackbox

Absolutely love the tech and the team at FunctionFox. They go above and beyond to make sure it’s doing exactly what you need it to do. Our org manages over 400 projects a year and there’s NO WAY we could do it without our FunctionFox!

Melissa Elliott
PR Works

A good time-tracking system will make you money, not cost you money. I run a small PR company. I’ve been using FunctionFox for nearly 11 years and have been extremely pleased. It’s invaluable for client reports.

Joseph Feeks
Darnauer Group, LLC

I’ve been using FunctionFox’s time tracking and reporting system for my boutique PR Agency for nearly 20 years. It’s an impressive platform and I’ve been very happy with the performance and the customer service.

Jeanette Darnauer
Zoup Creative

I have been very impressed with the FunctionFox staff and their project management software from the very beginning of the process. The sales rep. was very knowledgeable and explained the features and benefits very clearly.

Claude Benoit
Beauly Station Ltd

Great product. My partner had used FunctionFox in a previous company and found it useful. We found it much easier to use than alternative products we used elsewhere so returned to Function Fox as soon as we had the opportunity.

Jane Cumming
Norton Engineering Consultants Inc.

This software has helped us stay on top of billable time & streamlined our billing process as well as helped with keeping on top of budgets.

Donna Vizzuso
Memorial Health System

The best thing about FunctionFox is how it has transformed our previously chaotic process into an organized one, and made it quick and easy to retrieve data all while helping us track our time and ensure we are completing each request.

Amy Hockenbrocht
Glue Inc.

Very easy to pull reports of timesheets and associated fees in order to understand actuals, and use these in preparing invoices. FunctionFox is so much easier than doing timesheets manually!

Tim Morawetz
Senpai Consulting Kft.

Best choice for marketing agencies. We are using almost every part of the software. FunctionFox is perfect for agencies, their staff, and their contractors. CEOs can easily see through the global situation and details of each client.

Nebojsa Damjanovich
OddOnes Interactive + Design

FunctionFox has allowed my company to track and invoice for hourly work that “slipped through the cracks” in the past; my billable hours have nearly doubled since I started using the product. FunctionFox helps you get paid for your work. All of it.

Shauna Stafford
EXL Media

The biggest benefit we have realized over the years is when we are spending too much time on an account or project, if we need to raise our fees we have reports we can provide to clients to show how much time we are spending on their account, etc.

Aera Neumann
Cazayoux Creative

When deciding on project management and time tracking software a few years ago, I did a ton (I mean hours) of research and and FunctionFox has been perfect for our needs.

Kylee Lewis
Ashton Design

It won’t make you lunch, but it does everything else. The reporting gives us insight into areas we need to improve or quote differently. FF provides us with a big picture view of our workload along with the granular data for digging into the details.

Ashton Design
Genesco Sports Enterprises

Our company has 125 employees who use this to track time against retainers and projects. One employee has used several different systems on various projects and remarked this is by far the best one she’s used “it makes life so much easier”

Doug Lynch
Iris Creative

Early adopter – ongoing lover. Its easy to learn and use. Its perfect for our needs. There’s really nothing I don’t like. This company has had stellar customer service since day one.

Beth Brodovsky
TriAd Inc

FunctionFox is a project Management software that is simple to use and is straightforward. It offers excellent reporting capabilities and we’ve never had difficulty using this tool. We highly suggest this system.

Elliott Benzle
Cloud 9 Design LLC

FunctionFox has revolutionized my time tracking and billing process. It has become such a vital part of my work process that I have it open all day, every day as I work to track my work time and review project priorities for the day/week.

Ashley Grisham
Designworks Group Pty Ltd

Best time tracking software by far! Super easy to use. You just start using it, simple. Great reporting features. CEO desktop provides a great snapshot of all customers and project status.

Warren Schroder
Holy Cow Communication Design

Couldn’t do without this product. Easy to use, tier access to functionalities, quick and trackable time, job costs and invoicing. FunctionFox has been part of our business for over 20 years.

Julie Coward
Elevate Consulting

Smooth and simple! It is friction-free and fast when logging in, has an intuitive dashboard that only took a few minutes to master, and is reliable and available in the cloud. Works equally well on mobile devices and my desktop, too. FunctionFox is an amazing product to use as a consultant- tracking and reporting my hours is so much smoother and simpler than the other products I’ve had to use previously!

Kate Fagan Taylor
Paper Investigator Inc

What a great product, it’s simple, it works well, and has never failed to do what we need. I felt taken-care of the entire onboarding process. I highly recommend this for time-tracking.

Jaydra Perfetti
Lukas Byorth

The product is easy to use, with a lot of features. Was easy to learn due to the responsiveness of the team members and built in support. Couldn’t recommend it more.

Lukas Byorth
Cleveland Design

We have used FunctionFox for over 12 years, so that basically says it all. They have always been responsive to suggestions to better the product, and implemented change or fixes in a timely fashion.

Lynn McNamee
Scope Architectural Consulting, PLLC

We’ve tried Trello, ASANA, and a few other programs that are out there, however, FF has been hands down a better option with greater utility and functionality. I’d give them 10 stars if it were an option.

Jimmy Pitsiniagas
Tom, Dick & Harry Creative Co

Great! The customer service alone is worth the price we pay, we are always treated so well, and the team goes above and beyond to solve any questions/issues we run across!

Margaret Maxstadt
Communication Infrastructure Group, LLC

We’ve Used FunctionFox for Years! Honestly, we couldn’t function well without it!

Terri Atmore
SkyeLine Studio

I’ve been with FunctionFox for almost 20 years, which should speak for itself. It’s great software with nearly 100% uptime. They also have excellent customer service.

Jim DeMicco
Elevate Consulting

Smooth and simple! Its intuitive dashboard only took a few minutes to master, and is reliable and available in the cloud. Tracking and reporting my hours is so much smoother and simpler than with other products I’ve used!

Kate Fagan Taylor
Tom, Dick, and Harry Creative Co

Great! Customer service alone is worth the price we pay, we are always treated so well, and the team goes above and beyond to solve any questions/issue we run across.

Margaret Maxstadt
SkyLine Studio

I’ve been with FunctionFox for almost 20 years, which should speak for itself. It’s a great software with nearly 100% uptime. They also have excellent customer service.

Jim DeMicco

Unparalleled Customer Support

Less than 1-hour average support response time

Experts in creative industry best practices and workflow

Communicate directly with a member of our support team. A rarity in this digital world!

Join thousands of other creative businesses that have saved time, boosted team productivity, and increased profitability.

FAQ

FunctionFox’s agency budgeting software gives agencies the kind of billing flexibility they need when every client, project, or role plays by different rules.

You can set different hourly rates not just by person but also by client, project, or even the type of work being done. So if your senior designer bills $150 an hour for Client A but only $125 for Client B, that’s no problem. The system handles that without any extra juggling.

It also works well for agencies using a mix of billing models. Flat rates for internal retainers? Covered. Hourly rates for time-tracked work? Also covered. With our budgeting software for agencies, you can mix and match however it fits your workflow.

That kind of control means your invoices actually match the way you work—and you don’t have to spend hours cleaning things up at the end of the month. Plus, with less guesswork and fewer manual edits, you’re less likely to leave money on the table.

FunctionFox’s agency budgeting software makes managing retainers simple for agencies that work on steady, recurring contracts. Whether it’s a monthly creative package or a quarterly strategy bundle, the tools are built to help you stay on top of the budget without having to babysit every detail.

You can set up a retainer based on time—like 60 hours a month—or by dollar amount, say $7,500 a month. You also choose whether the agreement is ongoing or has a set end date.

Once it’s in place, FunctionFox’s budgeting software for agencies keeps an eye on everything. As your team logs hours or expenses, the system tracks how much of the retainer has been used and sends up a flag when you’re close to hitting the limit. That heads-up helps you stay in scope, keeps clients from getting surprise bills, and makes sure none of your work slips through unpaid.

For agencies that run on long-term relationships, especially in creative or digital services, that kind of control keeps both money and client trust in check.

FunctionFox’s agency budgeting software gives agencies access to a deep set of over 50 customizable reports—built to show where time and money are going without digging through messy spreadsheets. You can track the difference between what you planned and what actually happened using Project Budget vs. Actuals reports. If you estimated 40 hours and hit 65, you’ll know right away. That’s helpful for both future planning and client conversations.

Client Profitability Reports let you zoom in on revenue and costs by client or by project. So if one account looks busy but isn’t making much money, you’ll catch it fast.

Time Allocation Reports break down how your team’s hours are split—what’s billable, what’s not, and where people are spending most of their time. It’s good for spotting inefficiencies or making sure no one’s overloaded.

If you’re working with retainers, the system also includes Retainer Tracking Reports. These let you keep tabs on how much of the monthly budget has been used and where that time went.

The best part? These reports are easy to generate with our budgeting software for agencies. A couple of clicks, and you get clear answers to tough questions like: Are we over-delivering for one client? Who’s logging the most billable time? Which projects are actually profitable?

FunctionFox’s agency budgeting software doesn’t treat budgeting like a side feature—it’s built right into every stage of your project’s life. From kickoff to wrap-up, the budget stays connected to everything that’s happening.

When you set up a new project, you can choose how it’ll be billed—hourly, fixed fee, or retainer—and plug in the budget upfront. That becomes the baseline for tracking work and money.

As people log hours or submit expenses, those numbers feed right into the budget in real time. No need to do extra math or wait until the end of the month to figure out where things stand.

Tasks, milestones, and due dates also tie into the budget view. So if things are running hot—more hours used than expected—project managers can shift timelines or reassign tasks before it turns into a problem.

Because all these tools talk to each other, teams always have the full picture. You’re not stuck comparing spreadsheets or waiting for finance to tell you if a project’s still on track. It’s all right there, letting agencies make quicker, smarter decisions with fewer surprises.